Printing in the office is inevitable, however wasting papers isn't something you should just shrugged off. This doesn't necessarily mean that one could go "paperless" in the office, believe me, the concept is not even possible especially when we know how important printing business transactions, memorandums, receipts, worksheets, reports and other important business files is. Truthfully, you can't literally stop the usage of paper in your office, but it is possible to lessen it. Yes, minimize the use of it in a large percentage.
That's why for today's article, we're going to give you some tips on how you can cut off the volume of paper that you use and waste in the office, because you definitely know in yourself the impact in can do to our environment.
First, I'll start with the most basic tip one could give: print only what you need to print. Most users print whatever they want from drafts to unimportant notes, just print what you think you really need. If you need many copies of a certain document then instead of printing them all, then why don't you use a copier machine instead after printing just one printout of the document.
Second, don't neglect the "Print Preview" every time you would want to print a document. This Microsoft Office command isn't just placed there above in the basic menu for nothing. Use it especially when you know you're printing a very important document. We all sometimes make the mistake of keying in CTRL+P as soon as we're finished typing to print it fast, the downside is we often forget skimming through the parts and checking for possible errors and excessive spaces. In which in the end, lead us in printing another edited copy of the document we have just printed, wasting the first copy altogether.
And lastly, This is the very best way to go paperless in the office. All you have to do is save one file and print it to PDF format which you can open through an Adobe Reader Program which almost all computers that connected in the internet are programmed with.After saving it in PDF format, you can attach the file then to your e-mail and send it to your officemate or boss who needs the certain document, instead of having to print it.
However, if it is really hard for your office to apply the concept of a paperless office, you can still cut off your printing costs and reduce environmental hazards by using remanufactured toner cartridges and remanufactured inkjet cartridges for your printers. At TonerGreen.com, we sell eco-friendly printer cartridges that are 100% guaranteed to work well in your laser printer or inkjet printer and offers the same print quality and page yield as OEM cartridges.